2016 Leicester Forest Cycling Club Annual General Meeting

    Leicester Forest Cycling Club AGM Minutes - 19th January 2016

    Apologies

    Dave Hardy, Martyn Wheeler, Paul Turner, Nick Jordan, Keith Randal, Helen Jackson, Rob Mc Donagh

    Minutes of the last meeting

    Agreed as being a true and correct record.

    Agenda items

    Presidents Report

    Ian noted that the club had continued going from strength to strength with the club membership growing to 295 members during 2015 10% of which were women and 15% of which were juniors. Ian expressed his thanks to the membership and especially to the committee members for helping to publicise the club to the wider community.

    32 trophies were awarded at the clubs awards evening from age 6 and upwards which demonstrated the active membership within the club. Ian thanked all those who had helped at, or who had organised events. Ian noted that there had been an increase in the number of volunteers since the volunteer tokens had been introduced.

    Ian noted the change to the presentation evening and dinner and asked for feedback on this from those who had attended.

    Ian asked that the membership help with club activities where possible and encourage other members to do the same.

     

    Treasurers Report

    Paul noted that the club remained in a strong position financially. For the 12 months to the 30th of November 2015 the cub recorded a surplus of £3,477. Main areas of income and expenditure are as follows.

    Membership subscriptions were £2824 up 4% on 2014

    Time Trials (open and evening events) Net surplus of £654

    Audaxes (Feb and September) Surpluses of £1477 (This figure includes a late payment for the 2014 Sprig audax.

    Road Race had a net cost of £70. Excluding the purchase of equipment for use in future years the event would have yielded a small surplus.

    Go ride – Net expenditure was £1256. Go ride is still being funded by the Go Ride bank account. (Balance at 30 November 2015 was £1003).

    Surplus on club kit sales was £1085. This was largely attributable to a goodwill gesture from Velotec due to issues with a placed order.

     

    As at 30 November the club had net assets of £16842 comprising- Cash and equivalents £14246 (including £1003 in the Go ride account).

    Stock of club kit £2596.

     

    Ivan Waddington commented on the strong financial position of the club, he felt that the use of Paypal had contributed greatly to the ease in which members were able to pay the club, this was born out by the fact that £4600 had been paid through it in 2015.

     

    Event Reports

    Spring audax – Kim Suffolk reported that there had been 130 finishers for this event. Good feedback had been received for it.

    Evening 10s – Steve Hill reported that the events had been well supported with a roughly 50/50 split of club members and others. The biggest field had contained over 50 participants. There had been enough volunteers to run all the events.

    Open TT events – Steve Hill reported that both had been good events although the bad weather had affected numbers on the 25TT. The 10TT had been well supported.

    Road Race – Rob jones reported that the event had gone well apart from an accident on lap 3 which left two competitors with broken bones. A break early on had made for an exciting race with the break managing to stay away from the peleton.  There had been 73 starters. There had been sufficient help from club members on the day.

    Summer audax – Mat Richardson reported that there had been slightly fewer entries for the 2015 event compared to the year before. The weather had been good and there was plenty of help on the day.

     

    Go Ride Report

    Steve Hill reported that the Go Ride coaching had continued to grow. There had been personnel changes since 2014 and the activities had moved to a fortnightly format. As many as 32 children were taking part in the sessions. Steve noted that there was a need for further coaches to be trained up as well as a new welfare officer. Steve asked the committee if they could try to encourage the general membership to attend sessions so that members could see what was going on. Race nights were now happening with the next being on the 21st of March. Steve also noted that it was a positive move by the club to award trophies to the juniors at the presentation evening. Steve reported that the track proposal had gone to consultation although there were a number of objections from the football clubs currently using the land proposed for the track.

     

     

     

    Election of Officers

    Officer

    2015

    2016

    Proposed

    Seconded

    President

    Ian Nutt

    Ian Nutt

    Ivan Waddington

    Eddie Newcombe

    Secretary

    Rob Jones

    Rob Jones

    Eddie Newcombe

    Ivan Waddington

    Treasurer

    Paul Turner

    Paul Turner

    Rob Dyson

    Rich Jackson

    Membership Sec.

    Rob Dyson

    Rob Dyson

    Rich Jackson

    Mat Richardson

    Junior Section Coordinator

    Vacant

    Assigned to a go Ride Coach

     

     

    Website coordinator

    Simon Askham

    Simon Askham

    Rob Dyson

    Ivan Waddington

    Club Kit

    Rich Jackson

    Rich Jackson

    Dave Muschialli

    Mat Richardson

    General Committee

    Mat finch

    Joe Marshall

    Joe Marshall

    Paul Hamshere

    Nick Walling

    Steve Hill

    Steve Hill

    Steve Hill

    Mat Richardson

    Eddie Newcombe

    Alan Bontoft

     

     

    Unelected Positions/organisers

    Position

    2015

    2016

    Evening 10TT

    Steve Hill

    Ian Nutt

    Audax

    Kim Suffolk / Mat Richardson

    Kim Suffolk/ Mat Richardson

    Steve Orchard

    Open Time Trials

    Steve Hill / Dave Allison

    Steve Hill / Paul Turner

    Road Race

    Rob Jones

    Rob Jones/ Paul Turner/Simon Askham

    British Cycling rep.

    Rob Jones

    Rob Jones

    CTT Rep.

    Steve Hill / Dave Allison

    Steve Hill

    Road Race

    Rob Jones

    Rob Jones

    Welfare Officer

    Richard Hyman

    Dave Muschialli

    Auditor

    Ivan Waddington

    Ivan Waddington

    Notes:

     

    Volunteering

    Ian noted that events were still struggling to get sufficient volunteers in early. The volunteer tokens had helped and members were starting to cash these in now.

     

    Evening 10s Organisers

    Ian Nutt agreed to take over these events, Steve Hill will act as backup.

     

    Trophies

    Ian informed the meeting that new trophies had been introduced for new events and that some of the criteria for older ones had been updated to reflect the way that competition is currently organised. Some trophies still need to be updated to reflect this.

    Track trophy – A proposal was put forward that the track trophy should be won based on competition held solely at Derby Velodrome. Given that there were three categories it was suggested that a further two trophies be purchased to reflect the fact that members would probably compete across all three of these categories. This was agreed.

    Alan Bontoft suggested that a visit by the club to Derby velodrome would be beneficial. The committee agreed to push for more track activity including accreditation in 2016.

     

    Junior RR trophies

    Given that Go Ride were now racing regularly at Mallory it was agreed that trophies would be awarded for road racing to juniors. The format would be agreed by the committee.

     

    Junior MTB trophies

    The committee agreed to discuss criteria for this further.

     

    Gordon Parker 50 mile TT Trophy

     

    A call had been made by a member to return it to its original criteria, this being won on scratch and handicap every other year. There was no decisive conclusion to the discussion as a suitable race would need to be found. The committee agreed to discuss further and reply to the member who raised the issue with a decision.

     

    Future Use of the Club House

    Ian suggested that the club house was not used sufficiently to merit the cost. However it was suggested that the events run out of the clubhouse easily covered the cost and the advantage of leasing the building was that it was a flexible space.  An argument was made for utilising the free space for meetings that had been offered by Steaming Billy (club Sponsors) at their establishments.

    Ian detailed the sort of agreement the club had struck with Steaming Billy, members would get discounts at their establishments and the club would get a space for the awards evening. There was also the possibility of free room hire for the clubs events and meetings. This would be   in exchange for helping them with their cycling activities which they were keen to promote.

    It was suggested that kit contained at the club room could be stored in the Go ride container but it was argued that there would be insufficient access and space for this.

    A further argument was made for increasing the use of the club room as a venue for talks and other events. A counter argument was made that the club room was always cold and unwelcoming when viewed in this sort of social context.

    Further discussion would be had by the committee but It was agreed that in the event of the club moving away from the clubroom that a long period of notice be issued to the walking club.

     

    Life membership awards

    The committee decided to bestow life membership to Kim Suffolk and Jeff Jones who in the opinion of the committee had both given much to the club and to local cycling.

     

    AOB

    Steve Hill informed the meeting that the Go Ride survey is now complete.

    Steve Hill informed the meeting that Helen Jackson will attend a Go Ride conference on the 20th of March. It was suggested that the new welfare officer attend as well. This was agreed.

    Sharon Gratrix expressed concern that the majority of communication was taking place on Facebook to which certain members may not have access and that resultantly those members would be missing out on communication. Ian informed her that the club’s website was the official sight for communication but the committee would discuss ways in which communication across the forums could be improved for members.

    Julian Howe informed the meeting that there was still 2 weeks in which to start the 2016 Century Challenge. There was some concern as to whether the sight was still supported. Simon Askham agreed to move it onto the club’s sight.

    Alan Bontoft informed the meeting that he was in discussion with the West Midlands Cyclocross League about the club hosting a race.

    Alan Bontoft produced an unofficial jersey for approval and potential orders. There was some interest in this.

    Rich Jackson informed the meeting that the colours for the cub kit were now set and so colours would not vary in future from batch to batch. Velotec had improved both the quality of the kit and lead time from order to delivery.

     

    The meeting closed at 8.10pm

     

     

    The next committee meeting shall take place on:

    Tuesday the 9th of February 2015 at 7.00pm 

    To be held at:

    The Club room, 37 Haynes Road, Leicester. LE5 4AR.