2015 Leicester Forest Cycling Club Annual General Meeting

    Leicester Forest cycling club

    AGM - 19th January 2015

    Minutes

    Apologies

    Paul Turner, Dr Andy Ward, Sharon Gratrix, Sheila Newcombe, Chris Sprott, Sarah Soden, Mike Sheldrake, Wayne Tantum.

    Minutes of the last meeting

    Agreed as being a true and correct record.

    Agenda items

    Presidents Report

    Ian reported on the continued growth in the numbers at the club with 239 members having signed up for the previous year and 124 so far this year. Ian offered his thanks to all who had volunteered to help in any respect with the club’s activities in 2014.

    Ian informed the meeting that a questionnaire would be sent out shortly. This would gauge the interests of members and ensure that the committee would serve those interests in the best way possible.

    Ian asked the meeting to vote on conferring life membership on Ron Johnson, Ron Gratrix and Sharon Gratrix. The meeting voted in favour.

     

    Treasurers Report

    For the 12 months to the 30th of November 2014 the club held a surplus of £1,259 excluding Go Ride money which stood at £1366, the surplus including this money stood at £2625.

    Where the club has organised events it has shown a surplus with the following exceptions.

    Road Race - Shows a net cost of £391, however warning signs and paddock posts have been purchased which can be used for future events. (cost £606. Surplus without these events would have been £215.

    Open 25TT - Broadly break-even (net cost £18)

    The club has net assets of £13.4K, the main components of which are cash of £10.8K (this includes £1.3K of Go Ride cash) and stock of £3.0K

    Ivan Waddington had audited the accounts, Ivan commented on how well they had been kept and on the health of the accounts. There had been a £3K increase in assets since 2013 which mirrored the growth in membership an activities.

     

    Event Reports

    Mat Richardson reported on the Summer audax, There had been 130 entrants across both events with 94 finishers. Mat offered his thanks to all who had volunteered their help.

    Mat reported on the Open 25TT - There had been 56 entries and 27 who rode in awful weather conditions.

    Mat also reported on the Open 10TT - This event was close to its maximum allocation with 106 entries . This event is well established and has seen growth in numbers over the years.

    Kim Suffolk reported on the Spring audax – There had been 107 finishers with 20 members of LFCC riding. The event had been well supported with volunteers. Kim offered his thanks to all who had helped.

    Steve Hill reported on the evening 10s – Steve felt that 6 events was just about manageable, there had been one accident in the final event which had been well dealt with otherwise the events were popular and had gone well.

    Rob Jones reported on the road race. 53 riders out of a total of 60 started with Joe Clarke winning the race and the EMRRL series. Rob expressed his thanks to all that had helped, especially to Mike Sheldrake who dealt with roadworks that may have scuppered the race.

     

    Go Ride Report

    Chris Sprott reported on the Rockets activities - The Leicester Forest Rockets keep growing and 2014 was another successful year. Coaches Chris, Steve, Helen and Dave now have more than 30 junior riders ranging from 5-12years and are hoping to expand further during 2015. The number of racers in this season’s cyclocross race series more than doubled and the plan is to continue through to the Mallory Park circuit races in the summer.

    Chris won the British Cycling East Midlands Go Ride Coach of the Year at the Go Ride conference and the club was also runner up for the Leicester City Counsel club of the year.

    Club mark accreditation is progressing with a view to completion by the end of 2015.

    The coaching sessions continue at New College. The area has been extended with the help and hard work of club members kindly volunteering their time and expertise which was greatly appreciated, this has increased the quality of the sessions enabling multi group specific work. The area now has a storage container for all the Rockets Go Ride equipment to be stored on site.

    A membership pack is being developed for the Rockets comprising of a musette, water bottle and welcome letter which will hopefully see more Rocket joining the club as members.

    Chris expressed his thanks to Shirley for her work as Rockets Co-ordinator. The club is now looking for a new volunteer to take on this role and are always looking for other members support where possible to help grow this area of the club.

    Chris expressed his thanks to everyone who has given their time to the Rockets this year, without whom none of the achievements would have been possible.

     

     

     

     

    Election of Officers

    Officer

    2014

    2015

    Proposed

    Seconded

    President

    Ian Nutt

    Ian Nutt

    Ivan Waddington

    Eddie Newcombe

    Secretary

    Rob Jones

    Rob Jones

    Rob Dyson

    Ivan Waddington

    Treasurer

    Paul Turner

    Paul Turner

    Ivan Waddington

    Mat Richardson

    Membership Sec.

    Rob Dyson

    Rob Dyson

    Rob Jones

    Ron Johnson

    Social Secretary

    Andy Bucknall

    Andy Bucknall

    Julian Howe

    Alan Bontoft

    Events coordinator

    Mat Richardson

    Vacant

     

     

    Junior Section Coordinator

    Shirley Ashford

    Vacant

     

     

    Website coordinator

    Simon Askham

    Simon Askham

    Rob Dyson

    Mat Richardson

    Promotions Coordinator

    Tim Cooper

    Vacant

     

     

    Club Kit

    Rich Jackson

    Rich Jackson

    Julian Howe

    Ivan Waddington

    General Committee

    Mat finch

    Joe Marshall

    Steve Hill

    Mat Richardson

     

     

    Unelected Positions

    Position

    2014

    2015

    Evening 10TT

    Steve Hill

    Steve Hill

    Open Time Trials

    Steve Hill / Mat Richardson

    Steve Hill / Dave Allison

    British Cycling rep.

    Rob Jones

    Rob Jones

    CTT Rep.

    Mat Richardson

    Steve Hill / Dave Allison

    Road Race

    Rob Jones

    Rob Jones

    Welfare Officer

    Richard Hyman

    Richard Hyman

    Auditor

    Ivan Waddington

    Ivan Waddington

    Notes:

    Re evening 10s series – Steve asked for volunteers early or events would be scrapped

    BCF Rep- Rob was not prepared to stand at BC regional committee but as secretary would deal with related BC matters.

     

    Amendments to the handbook/ club rules

    The committee proposes that the following rules be amended Rule 6 Paragraph 5.... Membership starts from the date of application....Should change to.... Membership starts from the year of application. This amendment was abandoned.

     

    The deletion of Rule 6 paragraph 8. The subscription of members after the 30th of July shall pay half the membership fee. This proposal was carried.

     

    CX and MTB trophies

    It was agreed that a competition for the CX trophies should be considered over a series of races and given the closer proximity of West Midlands league races it was agreed to adopt this series for points scoring races. League points scored in the best six races would count, and the highest total would win the trophies, In the event of a tie then the highest placed finish in any race would be considered. Proposed by Alan Bontoft and seconded by Ron Johnson.

     

    MTB trophy – It was agreed that the club commission a trophy for this. The trophy would be contested by racing the Friday Night Summer Series. The best 60% of races would qualify, points scored as above. Proposed by Alan Bontoft and seconded by Ron Johnson.

     

     

    AOB

    Ivan Waddington felt that it was difficult for veterans to win TT trophies from some of the younger members and asked the committee to consider the commissioning of trophies for veterans at 10 and 25 mile open events.

    He also asked the committee to consider a veterans road race trophy. Ian agreed to discuss these at a committee meeting..

     

    Julian Howe asked whether Mike Sheldrake might be able to repeat his talk regarding the transcontinental race at the club house. Ian agreed to ask him.

     

    The meeting closed at 8.04pm

     

     

    The next committee meeting

    Shall take place on:

    Tuesday the 10th of February 2015 at 7.00pm

     

    To be held at:

    The Club room, 37 Haynes Road, Leicester. LE5 4AR.