2014 Leicester Forest Cycling Club Annual General Meeting

    Leicester Forest cycling club  AGM - 20th January 2014 Minutes

    Apologies

    Nick Jordan, Alan Bontoft, Dave Allison, Paul Lazarus, James Green, Courtney Blockley-Campton, Sharon Gratrix, Helen Jackson, Lee Edge.

    Minutes of the last meeting

    Agreed as being a true and correct record.

     

    Agenda items

    Presidents Report

    Ian reported on the continuing success of the club both in terms of increased membership at 221 and members riding more events and further afield. Ian also reported that the clubs evening TTs had not been as successful as in previous years with 1/3rd being cancelled due to adverse weather and road works as well as increasing popularity amongst members for road racing and cyclocross, both of which continue to grow. The club run was continuing successfully with new riders joining regularly.

    2013 saw the LFCC Rockets move to New College and have been asked to become involved in potentially significant cycling infrastructure projects.

    The club would again be running 2 open TTs a road race and 2 audax events in 2014. The club was also in discussion with the City Council about developing a sportive event to coincide with the Castle Classic.

    2013 also saw the introduction of the new club kit and this was seen as a significant event in terms of raising the profile of the club.

    Ian recognised that the extra events put a burden on club members volunteering to run and help such events and on behalf of the club thanked all those who had been involved.

    Ian mentioned the success of the club prize presentation dinner where more trophies had been awarded in 2013 than in recent years. He thanked Sheila for organising this event.

    2014 would be a busy year with major cycling events visiting the UK, this would undoubtedly attract more members to the club but the club was in a good position to accommodate them.

     

    Treasurers Report

    Paul reported that 2013 had been a good year for the club financially with the six events that the club had run all generating surpluses. The surpluses totalled £1678-00.

    Cash balances for the club totalled circa £6000-00. Stock of club kit totalled circa £4500-00.

    The club had no financial liabilities outstanding and net assets totalled approximately £10700-00

    As such the club was in a very good financial state.

    Ian expressed his thanks to Ivan Waddington for auditing the accounts.

     

    Event Reports

    Mat Richardson reported on the two open time trials that had taken place in 2013 organised by Rob Jones and Andy Ward both of which had been a success. Mat thanked all the volunteers who had helped at both these events.  The September Audax had been a great day with 130 riders participating. Kim reported that the Spring Audax had attracted 150 entrants but only 75 rode due to the appalling weather conditions. Kim also thanked the volunteers who had taken part.  The next audax would be on the 9th of February 2014 and so far had attracted 89 entrants. Rob reported that the road race had run very smoothly, the next race would be on September the 20th 2014.

     

    Go Ride Report

    Shirley reported that there were currently four coaches taking sessions.

    The coaching sessions previously held at Western Park had now moved to New College. Lighting had recently been installed to allow the coaching sessions to continue through the Winter.  The juniors had been through the process of deciding a name and they had come up with the Leicester Forest Rockets. They now have their own jersey based on the club jersey. Numbers at sessions continue to increase.

    Coaching sessions at Mallory Park had taken place over the Summer together with a Go Ride race series and Juniors continue to take part in other events such as cyclocross.

    The club have been asked by a number of bodies to support a bid for cycle dedicated track and facilities at New College which the club are happy to be involved with. It is hoped that LFCC will head up an inter club group to organize club use at the new facility.

    The club would like to see the growth of the junior section through the following:

    An increase in the number of coaches, skill sharing, where active members of the club pass on racing tips and to increase the number of participants in order to offer  more structured age specific coaching sessions.

    Shirley also hoped that the club would gain Club Mark Accreditation in the next 18 months.

    Shirley offered her thanks to the coaches for the time and effort they had put into planning and undertaking the sessions, she also asked that other members offer support when possible given that the juniors would one day be adult members of the club and thus help the club to continue to move forward.

     

     

     

     

    Election of Officers

    Officer

    2013

    2014

    Proposed

    Seconded

    President

    Ian Nutt

    Ian Nutt

    Eddie Newcombe

    Shirley Ashford

    Secretary

    Rob Jones

    Rob Jones

    Matt Finch

    Sarah Soden

    Treasurer

    Jason Hersey/Paul Turner

    Paul Turner

    Ivan Waddington

    Sarah Soden

    Membership Sec.

    Sheila Newcombe

    Rob Dyson

    Rob Jones

    Ron Johnson

    Social Secretary

    Sheila Newcombe

     

     

     

    Events coordinator

    Mat Richardson

    Mat Richardson

    Mat Finch

    Shirley Ashford

    Junior Section Coordinator

    Shirley Ashford

    Shirley Ashford

    Chris Ashford

    Andy Bucknall

    Website coordinator

    Simon Askham

    Simon Askham

    Shirley Ashford

    Robin Cawser

    Promotions Coordinator

    Tim Cooper

    Tim Cooper

    Andy Bucknall

    Sheila Newcombe

    Club Kit

    Rich Jackson

    Rich Jackson

    Mat Richardson

    Rob Jones

    General Committee

    Helen Jackson,

    Tim Cooper,

    Chris Sprott,

    Diarmuid Cullinane.

    Mat Finch

    Steve Hill

    Julie Hill

     

     

    Unelected Positions

    Position

    2013

    2014

    Evening 10TT

    Eddie Newcombe,

    Sheila Newcombe,

    Steve Hill

     

    Steve Hill

    Open Time Trials

    Rob Jones, Andy Ward

    Mat Richardson, Dave Allison

    British Cycling rep.

    Rob Jones

    Rob Jones

    CTT Rep.

    Rob Jones, Andy Ward

    Mat Richardson

    Road Race

    Rob Jones

    Rob Jones

    Welfare Officer

    Richard Hyman

    Richard Hyman

    Auditor

    Ivan Waddington

    Ivan Waddington

     

    Evening 10TT

    Ian thanked Eddie and Sheila for the work they had done in organising the evening 10s previously.

     

    The evening 10s had been discussed extensively at committee meetings and it had been agreed that holding them throughout the Summer is a big ask. To run one event took a minimum of six people and it had been agreed that Steve Hill had spent too much time in trying to recruit volunteers. The TTs had not been as popular as in recent years due to a number of factors and so it was suggested that the season be condensed down to 6 events from which 5 would be scoring. It was also suggested that the season start later to make maximum use of light evenings which would also allow for a later start. Matt Finch suggested arranging the series with another club but this had been done unsuccessfully previously and there was little appetite to revisit the format although there would be no opposition if another club arranged a block of races after LFCC had run theirs. Steve Hill expressed concern regarding clashes with road race meetings at Mallory, it was agreed that the type of rider at Mallory would probably not want to enter a TT. Ian suggested that Thursday the 5th of June would be a suitable 1st meeting for the evening 10, this was agreed.  Ian asked Steve to create a volunteers chart ASAP and that the chart be filled before any racing commences. Ian also suggested that volunteers take responsibility for their slot and if they can’t honour it they find someone to fill in for them. It was also agreed that those wishing to participate in the club championship make themselves known before racing commences and spend at least one race volunteering. Mike Sheldrake felt it was important that new members were not compromised by obliging them to volunteer. This was agreed.

    Andy Warby asked about the availability of other courses.  Steve felt there was no need to change courses as the infrastructure on the Six hills course was in place and that in terms of safety there had been no incidents on the course in the past 20 years.

    Sarah Soden was concerned that trophies would potentially only be contested between a very small number of members and felt that the competition could be broadened. Ian felt that it was necessary to ensure that the framework of the events was sound in the first instance but could see no reason why this couldn’t be developed at a later date.

    Simon Askham agreed to publish a volunteer and rider chart on the various web pages. It was agreed that continued discussions would be had regarding the evening 10s at future committee meetings.

     

     

    Events 2014

    Spring audax  - 9th of Feb, cut off for entries would be at the end of January.

    25 mile TT – 7th of June.

    Castle Classic – 17th of August.

    10 mile TT – 23rd of August.

    Road race -20th of September.

    Summer Audax – 28th of September.

     

    AOB

    Alan Bontoft asked about the club organising regular track slots at the New Derby Velodrome.  It was agreed that the committee would discuss this. Simon had booked a 2 hour slot at Manchester velodrome on the 5th of April.

    Steve Hill suggested that the club borrow the LCA rollers and clock for a club night. Steve agreed to investigate further.

    Steve Hill asked about the continued use of the club room. Ian informed him that as the club was still paying for the facility that it would continue to be used as always.

    Rich Jackson asked whether members were happy with the quality of the Velotec jerseys as there had been instances of stitching coming loose and zips breaking, he also felt that the lead time on orders was becoming excessive. Rich had sourced a UK based supplier and asked whether the club should keep Velotec as their supplier, go to the new supplier or use both. Robin Cawser suggested subsidising the kit with a sponsor. It was agreed that these were points that merited further discussion at a future committee meeting.

     

    Ian informed the meeting that since the changes to the constitution had taken place, life membership would now be awarded for services to the club and at the discretion of the committee. Ian awarded life membership to Steve Hill.

     

    The meeting closed at 8.07pm

     

     

    The next committee meeting

    Shall take place on:

    Tuesday the 11th of February 2014 at 7.00pm

     

    To be held at:

    The Club room, 37 Haynes Road, Leicester. LE5 4AR.


    Pre meeting details:

    The 2014 Annual General Meeting will be held at: 

    The Clubroom, Haynes Road, Leicester at 7pm

    On Monday 20th January 2014.

    Agenda.

    1.  Apologies for absence

    2.  Minutes of the 2013 AGM

    3.  Reports

    • President’s address
    • Treasurer’s report
    • Event  reports

     

    4.  Election of officers

    5.  Club evening 10 mile Time trials – organisers

    6.  Evening 10s; structure for 2014 (this point will not be discussed if no volunteers are forthcoming in point 5).

     

    7.  2014 Events

     

    Some dates for your diary:

    Sunday the 9th of February 2014 – Rutland and Beyond winter audax

    Saturday the 27th of June 2014 – LFCC open 25 mile Time Trial

    Saturday the 23rd of August 2014 -  LFCC 10 Mile Time Trial

    Saturday the 27th of September – LFCC Road Race (tbc)

    8.  Any other business

    Election and appointment of officers 2014.

    The following are committee posts and any member may hold more than one of these positions.

    Position

    Elected 2013

    Elected 2014

    President

    Ian Nutt

     

    General Secretary

    Rob Rhys-Jones

     

    Treasurer

    Paul Turner

     

    Membership Secretary

    To receive applications and send out membership cards and any other relevant information. To ensure that members pay their fees on time. 

    Sheila Newcombe

     

    Social Secretary

    To develop and arrange the club’s social events. To arrange the annual dinner and presentation and ensure that invites are sent out to relevant people and organisations. 

    Sheila Newcombe.

     

    Events Coordinator

    Help event organisers with the coordination of their events. Be a point of contact on the committee for organisers, act in an advisory role to event organisers.

    Keep and maintain an inventory of the club’s equipment and ensure that equipment is available for events as and when necessary. 

    Mat Richardson

     

     

     

    Junior Section Co-ordinator

    To head up the running and promotion of the junior section, network with the coaches and welfare officer as necessary. To deal with all finances relating to Go Ride activities. 

    Shirley Ashford

     

    Website Co-ordinator

    To ensure that the website is kept up to date at all times. 

    Simon Askham

     

    Promotion Co-ordinator

    To work on the image and branding of the club, club literature and club clothing 

    Tim Cooper

     

    Club Kit Co-ordinator

    Order, sell and keep up to date inventories of club kit up. Be a point of contact for those wishing to purchase club kit, liaise with the manufacturers regarding club kit requirements. 

    Rich Jackson

     

    Committee Members x3

    Chris Sprott,

    Diarmuid Cullinane,

    Eddie Newcombe.

     

    The following are not committee posts and are generally volunteers rather than elected. However, if the member in these positions requires the assistance of, or funding from the committee, they may attend committee meetings.

    Evening 10s

    Eddie & Sheila Newcombe

     

    Audax

    Kim Suffolk & Mat Richardson

     

    Open Time Trials

    Steve Hill & Mat Richardson

     

    Road Race

    Rob Jones

     

    BCF Reps

    Rob Jones

     

    RTTC Reps

    Rob Jones & Andy Ward

     

    Welfare Officer

    Richard Himan